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POSITION:                             Administrative Assistant

DIVISION:                              Technology & Operations and Radio

REPORTS TO:                      Vice President, Technology & Operations
                                           Vice President, Radio

CLASSIFICATION:                Non‑exempt

HOUR PER WEEK:               37.5 hours (8:30 a.m. – 5:00 p.m.)

DUTIES:

  1. Provide support services for Vice President of Technology & Operations, Vice President of Radio and Operations and Radio personnel.  This includes typing, filing, copying, faxing, making travel arrangements, coordinating division meetings and distributing mail.
  2. Maintain divisional and capital cost accounts.  This involves the issuing of purchase orders using SBS, maintaining an updated record of entries into each account.
  3. Prepare time sheets and bi-weekly payroll for the Technology & Operations and Radio Divisions for submission to the payroll accountant.
  4. Maintain divisional files for correspondence, reports, vacation, sick leave, personal leave and authorized time off.
  5. Collect and organize billing information and follow-up with delinquent clients.  Prepare billing documentation and work with Director of Operations and accounting department to insure accurate billing for clients. Maintain client files.
  6. Provide liaison between and among the Technology & Operations staff members in coordinating major activities.
  7. Handle listener comments or questions via telephone, voicemail, and letter or in person as required.  Serve as radio liaison with visitors and guests.
  8. Support Reachout Radio including processing of receiver applications, assisting with radio distribution and data entry and maintenance of Reachout Allegiance records.
  9. Prepare grant applications and proposals.
  10. Schedule and maintain files on training sessions and seminars.
  11. Handle petty cash funds.
  12. Order, administer and maintain the inventory of office supplies.
  13. Record minutes at meetings as needed.
  14. Represent Technology & Operations and Radio at Support Team meetings.
  15. Fill in as receptionist as needed.
  16. Participate in fund raising events as needed.
  17. Assist with other divisional duties as schedule permits.

 

EDUCATIONAL REQUIREMENTS: A.S. Degree in Office Technology preferred.

EXPERIENCE:                                 Two years administrative assistant experience.

SKILLS REQUIRED:                         Typing ‑ 50 wpm
                                                                        Math aptitude preferred
                                                                        Bookkeeping skills
                                                                        Computer skills:  Microsoft Word, Excel

ADDITIONAL REQUIREMENTS:        Ability to work well both independ­ently and with a wide variety of people; strong organizational skills.